I. Purpose of Security Cameras

The Sparta Public Library has security cameras to enhance the safety and security of Library users, staff, and property. Security cameras are used to discourage illegal behavior and policy violations, to provide recorded data relevant to the control of library security and operations, and when necessary to provide law enforcement assistance in prosecuting criminal activity. The security camera installation consists of dedicated cameras providing real-time surveillance through a central monitoring facility. There is no audio recording associated with the cameras.

II. Signage

Signs will be posted at all public entrances to alert patrons to the use of security cameras for monitoring and recording on library property, both inside and outside.

III. Access to Video Records

Staff members have access to live surveillance and recorded data. Only the Library Director or other staff as authorized by the Library Director may release recorded video data to law enforcement in compliance with this policy. Staff may direct IT to access and isolate live or recorded data related to a specific incident. Authorized staff shall notify the Library Director whenever archival video data is accessed.

Staff may use live surveillance, a still shot, or selected portions of recorded data to assess the security risk of a specific individual, to investigate a crime on library property, to request law enforcement assistance, to alert staff to banned or repeatedly disruptive individuals, or to address internal security concerns. Cameras are not continuously monitored and the Sparta Public Library is not responsible for the loss of property or personal injury.

IV. Patron Privacy

Staff members are permitted to connect the recorded digital image with identification data available on the library’s patron database. Authorized staff may use live surveillance or recorded data to cooperate with DCFS or with law enforcement investigations of criminal activity, missing persons, or runaways. Any such video data provided to law enforcement or DCFS will be with the authorization of the Library Director when practical. If the Library Director cannot be reached in time a Board Member may provide authorization.

In all other respects, recorded data will be accorded the same level of confidentiality and protection provided to library patrons by Illinois State law and the Sparta Public Library policies. With footage released only in accordance with and as required by law.

V. Unauthorized Use

Unauthorized use of the camera system will not be permitted. Any library employee who becomes aware of any unauthorized disclosure of a video recording and/or potential privacy breach has a responsibility to immediately inform the Library Director.

Revised and approved by the Board of Trustees on October 7th, 2019